How to Write an Email for Internship – Format, Examples, Samples, Templates, Best Practices & More: A Comprehensive Guide

email writing format for students

Win Rs 15,000 Worth of Digital Marketing E-Books to land your First Job for Free!

-> Are you looking for a job in digital marketing?
-> Do you want to learn the ins and outs of the industry so you can land your dream job?
-> If so, then this e-book is for you!

>>Participate Now for Free>>

Share This Post

Share on facebook
Share on linkedin
Share on twitter
Share on email
Spread the love

59 / 100

Once upon a time in a land full of opportunities, there was a young adventurer seeking an internship to learn, grow, and gain experience. To embark on this journey, our hero needed to craft a captivating email to capture the attention of potential employers. This guide will help our young adventurer and others like them to write an email for an internship, full of magical tips and tricks, including format, examples, samples, templates, best practices, and answers to frequently asked questions.

Format of an Email for Internship

An internship email is like a map guiding our young adventurer to the land of knowledge and experience. It should be carefully structured, presenting their skills and passion in the best light. The main components of an internship email are:

Email for Internship Format

Section Description
Subject line The title of the adventure
Salutation Greeting the wise employer
Introduction Presenting the young adventurer and their quest
Body Sharing tales of skills, experience, and education
Closing Expressing enthusiasm and sharing treasures (attachments)
Sign-off Wishing the employer well and leaving contact information

Now, let’s embark on a journey to explore each section in greater detail.

A. Subject line

The subject line is like the title of our adventurer’s quest, giving the employer a glimpse of the journey ahead. It should be clear, concise, and mention the purpose of the email. For example:

Subject: Enthusiastic Marketing Student Seeking Summer Internship – Jane Doe

B. Salutation

Our young adventurer must address the wise employer with respect and consideration. If they know the employer’s name, they can use “Dear [Employer’s Name]”. If not, “Dear Hiring Manager” or “Dear [Department] Team” will do.

C. Introduction paragraph

In the introduction, our hero must present themselves and the internship they seek. They should mention where they found the opportunity, their field of study, and a brief reason for their interest.

D. Body of the email

This is the heart of our adventurer’s tale, where they share their experiences, skills, and education relevant to the internship. They must explain what makes them an excellent candidate and how they can contribute to the company.

E. Closing paragraph

Before concluding their story, our hero must express their enthusiasm for the opportunity and mention any attachments, such as their resume or cover letter.

F. Sign-off

To end their tale, our adventurer should use an appropriate closing like “Sincerely” or “Kind regards,” followed by their full name, email address, and phone number.

Examples and Templates

Let’s explore various examples and templates to guide our young adventurer in crafting their captivating internship email:

Example 1: Email for an internship in marketing

Subject: Marketing Internship Application – Jane Doe

Dear Hiring Manager,

I hope this email finds you well. My name is Jane Doe, and I am a marketing major in my junior year at ABC University. I recently came across the Marketing Internship opportunity posted on your company’s website and am excited to apply for the position.

During my time at ABC University, I’ve honed my skills in content creation, social media management, and market research. I am confident that my marketing knowledge, combined with my strong work ethic and passion for learning, would make me a valuable addition to your team.

I am particularly drawn to XYZ Company because of its innovative approach to marketing and its dedication to helping clients succeed. I believe that interning at XYZ Company would provide me with invaluable experience and opportunities for professional growth.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss my application further and show you how I can contribute to XYZ Company’s success. Thank you for considering my application.


Jane Doe

(555) 123-4567

Example 2: Email for a research internship

Subject: Research Internship Inquiry – John Smith

Dear Dr. Brown,

I hope this email finds you in good health. My name is John Smith, and I am a sophomore biology major at DEF University. I came across your recent research on the effects of climate change on marine ecosystems, and I am extremely interested in joining your research team as an intern.

In my academic career, I have taken courses in marine biology, ecology, and environmental science. I have also volunteered at the GHI Marine Conservation Center, where I assisted in data collection and analysis. I believe my background and passion for marine life make me a strong candidate for a research internship with your team.

I am eager to contribute to your research and learn from your expertise in the field. I have attached my resume and a letter of recommendation from my professor, Dr. Green, for your consideration. I would be honored to discuss this opportunity further and explore how I can contribute to your research efforts.

Thank you for your time, and I look forward to hearing from you soon.

Best regards,

John Smith

(555) 987-6543

Example 3: Email for a remote internship

Subject: Remote Graphic Design Internship Application – Alice Johnson

Dear Hiring Manager,

I hope this email finds you well. My name is Alice Johnson, and I am a senior graphic design major at JKL College. I discovered the Remote Graphic Design Internship posting on your company’s LinkedIn page, and I am eager to apply for the position.

Throughout my academic journey, I have gained extensive experience in various design software, including Adobe Creative Suite, Sketch, and Figma. I have worked on numerous design projects, both individually and as part of a team, creating logos, websites, and promotional materials for local businesses and college events.

I am particularly interested in joining MNO Company because of its reputation for producing visually stunning and effective designs for clients. I am confident that my design skills, combined with my ability to work independently and adapt to remote work environments, make me a strong candidate for this internship.

Please find my resume and design portfolio attached for your review. I would be grateful for the opportunity to discuss my application further and demonstrate my passion for graphic design. Thank you for considering my application.

Kind regards,

Alice Johnson

(555) 456-7890

Template: Basic internship email template

Subject: [Position] Internship Application – [Your Name]

Dear [Hiring Manager / Recipient’s Name],

I hope this email finds you [well/in good health]. My name is [Your Name], and I am a [Your Major / Area of Study] [Year in School] at [Your University / College]. I recently [came across / was informed of] the [Position] Internship opportunity [posted on / at] [Source of Information], and I am excited to apply for the position.

During my time at [Your University / College], I have [gained experience / developed skills / completed relevant coursework] in [Relevant Skills, Experiences, or Coursework]. I am confident that my [knowledge / background] in [Your Major / Area of Study], combined with my [strong work ethic / passion for learning / other relevant qualities], would make me a valuable addition to your team.

I am particularly drawn to [Company Name] because of its [Unique Company Attributes / Values / Reputation]. I believe that interning at [Company Name] would provide me with invaluable experience and opportunities for professional growth.

Please find my [resume / CV / portfolio] attached for your review. I would be grateful for the opportunity to discuss my application further and [show you / demonstrate] how I can contribute to [Company Name]’s success. Thank you for considering my application.

[Appropriate Closing],

[Your Full Name]

[Your Email Address]

[Your Phone Number]

Remember that our young adventurer must customize this template to match their unique journey, highlighting their skills, experiences, and interest in the specific internship and company.

With these examples, samples, and templates as a guiding light, our hero is now well-equipped to craft their captivating internship email and embark on a thrilling journey of learning, growth, and professional development.

Best Practices

Our hero must follow these best practices to make their internship email shine like a guiding star:

  1. Proofreading and editing: Polish the email like a magical artifact, free of grammar and spelling errors.
  2. Customizing the email: Adapt the email for each unique quest, showing genuine interest in the specific internship and company.
  3. Using a professional email address: Create a mature impression with a professional email address, featuring the adventurer’s name, like “”.
  4. Following up on the application: Send a gentle reminder if the wise employer hasn’t responded after a week or two.
  1. Researching the company and its values: Understand the company’s culture and values to demonstrate how well the young adventurer aligns with their mission.

Frequently Asked Questions (FAQs)

Our hero might have questions on their quest. Let’s address the most common concerns related to writing internship emails:

Should I include a cover letter with my internship email?

If the internship posting requires a cover letter, include it. Even if it’s not required, a well-written cover letter can showcase our adventurer’s passion and commitment to the quest.

How long should my internship email be?

Keep the email concise, like a short and sweet fairy tale. Aim for three to five paragraphs, focusing on the most important aspects of the young adventurer’s story.

Can I use emojis or informal language in my internship email?

Avoid emojis and informal language, as they might appear unprofessional. Our hero must use a respectful and polite tone throughout their tale.

How do I handle not knowing the recipient’s name or gender?

If our adventurer doesn’t know the recipient’s name or gender, they can use a neutral greeting like “Dear Hiring Manager” or “Dear [Department] Team”.

When is the best time to send an internship email?

Sending the email on a weekday morning increases the chances that the wise employer will read it. Avoid weekends and holidays when people might be away from their magical communication devices.


Crafting the perfect internship email can be the first step towards a rewarding learning experience for our young adventurer. With this comprehensive guide, they can create a captivating email that showcases their skills, enthusiasm, and dedication to their professional growth. So, gather your courage, grab your quill and parchment (or keyboard), and embark on the exciting journey to securing your dream internship.

Spread the love

Subscribe To Our Newsletter

Get updates and learn from the best

More To Explore

Still Confused which Course to pick

%d bloggers like this: